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 Direct Financial Cooperation (DFC)
The
following are the general guidelines which should be strictly adhered to
while implementing any activity under Direct Financial Cooperation mechanism.
a) This component mainly accommodates requests for
funding national/sub-national training programmes,
workshops, seminars or meetings to strengthen national health development
capacities.
b) The NPM should ensure that the
institution/agency selected for the activity has the requisite infrastructure
and personnel to carry out the planned work. The DFC should not include any
support for inviting participants/ resource persons from abroad.
c) Proposals for DFC should be accountable and have
relevance with respect to efficiency and effectiveness of capacity-building
in National Health Programmes. The executing
partner of the activity under DFC should prepare the proposal, complete in
all respects, in form G (Annexure 6) duly signed and stamped by a competent
authority. Budget estimates should be prepared as per the criteria given in
Annexure
d) The budget estimates should be realistic and in
local currency, i.e. Indian rupees; over-estimation should be avoided.
e) For printing of final report of the meeting/workshop,
it is permissible to keep an amount up to INR 20,000. This can be included in
the proposal budget.
f) No institutional service charges/administrative
overheads are to be included in the proposal as these are not payable as per
WHO rules.
g) All proposals up to an estimated budget of US$
25,000 (Approx. Rs.1,000,000) will be processed by
WCO.
Funding proposals exceeding this amount will be
referred to WHO/SEARO.
h) Proposed activity under DFC can be planned in
advance, but budgetary commitment will only be recorded three months before
the scheduled commencement of the activity, and the funds in local currency
will be released approximately 6 to 8 weeks before the start of the activity
in instalments or in total, as per the payment
conditions stipulated in the DFC agreement .
i) Funds in local
currency will be released only upon receipt of the ORIGINAL SIGNED DFC
Agreement and only to institutions, not to individuals. Bank particulars are
to be indicated in the agreement.
j) Full advances are allowed only for one time
activities of a short duration (single workshop/meeting),
otherwise payments are to be made in instalments as
specified in the agreement.
k) The scheduled dates of the activity must be
adhered to. If the scheduled date(s) and/or the venue of the activity need to
be changed, WHO should be intimated well in advance.
Further, if the change in dates is for 10 or more working days, a written request
must be made to WHO for issuing an addendum incorporating the new dates which
will be signed by both the parties.
l) Expenditure should be incurred according to the
approved budget for the activity(ies)
and a separate SOE must be submitted for each activity quoting the respective
sticker numbers. Justification for variations of more than 10% under any
budget head must be incorporated in the SOE.
m) Technical report and SOE, duly certified by
appropriate official/activity manager/head of institution along with unspent
balance, if any, must be sent to WHO on or before
the due dates specified in the DFC agreement. Cheques/Drafts
should be drawn in favour of WHO,
payable at New Delhi.
n) Further financial support will not be extended
to Contractual Partners who do not submit the Technical report, Statement of
Expenditure and/or unspent balance on or before the due dates prescribed in
the agreement for earlier activity(ies).
o) Unspent balance of one activity must not be used
for any other activity.
p) Supporting financial documents must be retained
by the Contractual Partner for a period of five years after the end of the
activity and be available for inspection by WHO and relevant extracts of
Contractual Partner's audited financial statements, expense vouchers, bank
statements, etc. must also be made available to WHO pon
request.
q) Due recognition be accorded for WHO's support,
as appropriate, during the course of activity and on the final
reports/documents. An example is: 'In collaboration with WHO Country Office
for India, New Delhi'.
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