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WHO/Government of India Collaborative Programme

Guidelines for Preparation of Proposals Monitoring & Information on Technical Collaboration

 

 

3.5.4   Printing of Materials

 

Proposals for printing of books/documents and other materials to be undertaken through the S&E component are exceptionally handled by WHO.  Ideally, the institution/end-user should manage the printing jobs themselves under an APW.  In such cases, the proposals should be based on:

  • Realistic estimates from printers approved by the government, confirming that the materials will be ready at the earliest, and latest by the next calendar year;

  • Upon receipt of funds from WHO, the institution/end-user awards the contract to the printer based on the government’s printing rules and procedures;

  • The request for release of final instalment from WHO should be accompanied by a copy of the printed document;

  • In case of an APW/LCS where a report/document is to be printed by the executing partner, three quotations from local printing firms of repute need to be submitted to WRO for review and approval before assigning the job.

  • In case the institution/end-user wishes WHO to arrange the printing using its own printers, the proposal should include:

  • A camera-ready hard copy of the text and illustrations, and an electronic version of the final document;

  • Information on the number of copies to be printed, size of publication, quality of cover and inside pages, and, if possible, a sample of a similar publication;

  • Consignee address(s) where copies have to be delivered.

All supplies and equipment provided by WHO to aided projects remains the property of the Organization until these are disposed of on or before the termination of the projec.

 

A brief report on the state of the equipment (with any discrepancies) should be submitted to WHO once a year, along with the Master Inventory Card.

 

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