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WHO/Government of India Collaborative Programme

Guidelines for Preparation of Proposals Monitoring & Information on Technical Collaboration

 

 

3.5        Supplies and equipment (S&E)

 

WHO has a limited role in the procurement of supplies and equipment as it:

  • primarily plays a technical advisory role on public health issues

  • has a very limited procurement infrastructure and set-up

  • has a very limited Regular budget for supplies and equipment

However, WHO does provide support to its Member countries for:

  • Procurement of essential items which catalyse pilot health activities, especially items not easily available in the country, and specialized medical equipment and supplies;

  • Medical items to assist in medical emergency situations;

  • Reimbursable procurement of items which are not available in the country, at a 3% service charge;

  • Items to be procured under sources other than Regular budget, if provided for in the project document;

  • Design and printing of publication materials, which a Member State is unable to manage on its own.

Requests for supplies and equipment as per the approved work plan should be submitted to WHO on the prescribed format (Annexure 12) clearly indicating:

  • Project number including relevant expected contribution (EC)/product/activity number;

  • Details of  items requested and justification for requested equipment;

  • Estimated cost;

  • Supplier’s name and equipment’s specifications and brochure/catalogue;

  • Complete address(es) of consignee(s) and their contacts.

WHO is not fully conversant with local rules concerning in-country distribution, such as requirements for inter-state goods movements, octroi and road permits. In the case of multiple destinations, it is advisable for NPMs and requisitioners to identify not more than one focal consignee, who can handle in-country distribution to several consignees.  WHO has good arrangements with the Government Medical Supply Depots (GMSD), and the requisitioner can nominate one or more GMSD(s) to be the focal consignee(s).

 

For imported items, the lead time for procurement is normally 4 to 6 months.  It is shorter in case of items available locally.

 

It is important to note that WHO is exempted from paying customs duties.  Therefore, WHO normally does not purchase locally those imported items for which customs duty has been paid by the supplier, unless these items are meant for use in medical emergencies and are available ex-stock.

 

Government departments/institutes are responsible to support/meet all costs related to associated consumables and subsequent maintenance contracts, etc.

 

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