World Health Organization - Representative to India

World Health Organization

Representative to India

WHO/Government of India Collaborative Programme

Guidelines for Preparation of Proposals Monitoring & Information on Technical Collaboration

3.1.1 Action by Contractual Partner

Immediate steps

On receipt of the APW from WRO, the contractual partner (CP) should satisfy himself/herself that the conditions for release of indicated instalments (payment schedule which is linked to deliverables) are acceptable.
The CP should ensure that the payee’s name and bank account details in whose favour the cheques/drafts are to be prepared are correctly reflected.
The CP should sign all three copies of the APW; return two (including the original) to WHO and retain the third copy for own record.

Subsequent steps

After receiving the first instalment, which is released by WHO on receipt of the signed APW, the CP should ensure that before requesting the next instalment(s), conditions for fund release as per the APW are fully met and the sticker number is duly quoted.
Interim/progress reports should be submitted as per the format (Annexure 3).
The request for final instalment must be accompanied by a statement of actual expenditure and activity report (as per format at Annexure 5). In case of printing jobs the request should be accompanied by the material to be printed.
The CP should not submit the original vouchers/payment receipts, etc., to WHO but retain them for five years for any possible audit inspection.
Any funds remaining unutilized after completion or suspension of activity out of the instalments already paid must be returned to WHO immediately.
All work done/studies undertaken under APW belong to WHO. The Organization has the full right to their utilization as and when required.

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