|
|
WHO/Government of India Collaborative Programme
Guidelines
for Preparation of Proposals Monitoring
&
Information on Technical Collaboration
2. Guidelines for
National Programme Managers (NPMs)
For activities
already included in the approved work plan, NPMs are required to submit
detailed activity proposals directly to the WHO Representative to India (WRO),
with a copy to the IH section of MOH&FW, for securing WHO’s financial
support. They should ensure the following:
-
The proposals
are technically sound and are consistent with the approved work plans. For
this purpose, the concerned WHO National Professional Officer (WHO/NPO) should
be regularly consulted and involved in the preparation (and implementation) of
all proposals.
-
The NPM should
ensure that the institution/agency selected for the activity has the requisite
infrastructure and personnel to carry out the planned work.
-
The proposals
should be complete in all respects and should also contain the details of an
official bank account. WHO will release funds only in favour of the bank
account operated by the concerned department/institute and not in any
individual’s name.
-
The proposals
are complete and are duly signed and stamped by a competent authority.
-
If possible,
NPMs should provide the project number, expected contribution, product and
activity, while the WHO/NPO fills in the gaps, if any.
-
The budget
estimates are realistic and are in local currency, i.e. Indian rupees;
over-estimation should be avoided. A detailed component-wise break up of any
expenses amounting to Rs.10,000 and above must be provided (Annexure 2).
-
No
institutional service charges are to be included in the proposal as these are
not payable as per WHO rules.
-
The duration of
the activity should preferably not exceed 12 months at a stretch. If it
extends into a longer period, the proposal may be split into two phases. This
will enable WHO to monitor its progress and usefulness in a better manner.
-
In case of
unutilized funds, the same may be returned to WHO at the earliest possible,
and positively before the end of the biennium, to enable it to reprogramme
them for other activities.
-
By the end of
the first year of the biennium period, 75% of the allocated funds have to be
obligated; hence, NPMs should ensure that proposals for funding reach WHO
sufficiently in time.
-
NPMs are
required to constantly monitor and follow up with principle investigators
(PIs) the progress of various activities under their respective programme
areas to ensure timely submission of not only the interim reports but also the
final reports and the statements of expenditure.
|
